Collaboration between employees of the same company or partnering via remote Internet platforms does not seem like such a bad idea, as long as organizations are not faced with security threats or flaws in the cooperation scheme. Virtual data rooms are platforms that have a high level of security and act not only as storage but also as a place to work together on a project or transaction. VDRs provide all the tools you need for a comfortable partnership, and when combined with security, it improves company productivity and performance.
Why a data room is an ideal alternative to business collaboration
Storing and using physical documents in today’s business is unreliably long and inefficient, which is why companies have begun to move to digital business operations, using online storage. This type of work speeds up the pace of work, as data retrieval and transfer take only a few minutes. However, business owners also need to think about the security of their documents, because mostly cloud storage facilities have only a basic level of security. At this time, virtual data rooms provide international security certifications as the foundation of their security and also equip you with additional useful security features that, when paired with tools to organize, manage and share data, make it an ideal collaboration tool.
VDR eliminates the use of any other third-party collaboration tool because it has everything you need inside its space. Also, these solutions provide the ability to integrate with useful office programs like Word and Excel, as well as communication tools like voice or video conferencing.
Key Benefits of VDRs as a Collaboration Tool
The primary goals and capabilities of data room service are to provide companies with a secure place to manage document management and remote partnerships and transactions. VDRs are suitable for businesses in any industry and of any size, and allow you to perform financial transactions of any complexity in your space. You’ll be able to find your ideal version of this solution based on your requirements and business needs.
Still, some VDR features are used far more often than any other and can be considered basic to any qualified provider. Below we describe the main advantages of a dataroom or datenraum as it is called in Germany as a collaboration tool:
- Easy access and flexibility
Data rooms, unlike physical storage. They do not have a time limit for visits and allow authorized users to access the system and data from anywhere in the world and on any device. So, even if you’re on the other side of the world, you and your partners can work together on your project or deal.
- Secure File Sharing
The program has excellent document security controls. For example, when you share confidential information with outside users, you can set a level of access to those documents, such as prohibiting the visibility of certain parts of the document, the ability to copy, print, forward, download or edit the document. This way you can be sure that your data won’t fall into the wrong hands.
- Minimal risk of data loss
VDRs use a permanent backup feature, so your data will remain safe under all circumstances
- Secure access to the archive
Your employees can access your corporate file archive if they need it
All processes that were once done manually can now be done automatically in minutes, so you significantly improve your productivity and thus be a stronger competitor
- Secure and easy to use communication
Discuss any important issues or ask questions within VDR via encrypted chat or Q&A, get instant answers and stay safe