Security has always been the number 1 concern of all business owners, and now in the age of technology and the Internet, this need has only intensified. If you are looking for a secure way to store and share documents, a virtual data room can be a great solution, which offers not only protection and storage but excellent management and administration functions. This will help your business increase its efficiency, as well as speed up and facilitate many processes. In this article, we’ll explain exactly how a VDR can be useful to your company.
How do VDRs secure your sensitive data?11
VDRs are unique tools whose main priority is the security of your documents. The level and quality of VDR security are comparable to that of government, military, and banking organizations, and therefore can guarantee the integrity of your data. Data centers, remote data rooms send data to thousands of their customers are protected by powerful firewalls for maximum protection. Each data room is also certified to meet international security standards and has state-of-the-art data encryption features. It helps to avoid data leakage threats as with 256-bit encryption any document stolen from the system will not be of any value to a criminal and it will be impossible to decrypt it.
Besides, the virtual data room uses additional security methods, which include advanced administrator features. This means that the administrator of VDR has the right to determine the level of access of users to certain documents. These can be a role-based, group, or individual permissions. Also, the administrator controls the document interaction functions, he can prohibit copying, forwarding, and editing of the document to provide even more security.
Other optional security services include:
- Dynamic watermarks with which you can trace document activity even outside your company
- Built-in virus protection that checks all documents for a virus before uploading them to the space, and if a threat is detected, it is quickly eliminated
- Monitoring feature allows the administrator to see all the activities inside the room of absolutely all users.
Other useful features of VDRs
So, in addition to security, data rooms have many other benefits that include:
- Enhancement of transaction turnover rates
VDR offers many useful tools for organizing documents, managing users, and improving communication, all of which improve transaction speed and efficiency. As an example, the programs have auto-indexing and bulk document upload functionality so you can organize large amounts of data in a simplified and expedited way, and the smart search feature helps you avoid wasting time searching for the right file.
- Higher Transparency of Work
When you’re dealing with a third party no matter what the purpose, whether it’s fundraising, mergers, and acquisitions, or any other transaction, the most important thing is to establish a trusting relationship. Virtual Data Room provides the third party with full transparency of the company’s workflow and your communication is greatly improved.
Some may think this is a small thing, but in today’s eco-friendliness world it is very important. By using virtual data rooms you don’t have to waste paper to print multiple copies of a huge number of documents, which means you save thousands of trees around you. But that’s not all there is to it either. We also prevent air pollution, because now investors or potential clients do not need to travel or even fly out (if they are in another country or on another continent) for negotiations. All documents can be studied directly from where you are at the moment.